HIPAA-Compliant Email Setup

Protect your clients’ privacy with secure, professional communication.

Email is one of the most important tools in your practice — but not all email systems are created equal.
 Our HIPAA-Compliant Email Setup ensures your messages are private, encrypted, and legally compliant, while still giving you the ease and reliability of Google Workspace.

We partner directly with Google to configure your account, set up a Business Associate Agreement (BAA), and make sure everything is ready for safe, professional communication with your clients.

What’s Included

We’ll handle the full setup of your secure email system, ensuring it meets HIPAA compliance standards and integrates seamlessly with your other tools.

Included Deliverables:

  • Google Workspace Account Setup – Create or configure your Google Workspace for your domain. 
  • HIPAA Compliance Configuration – Apply encryption and security settings required for compliance. 
  • Business Associate Agreement (BAA) – Enable Google’s BAA to ensure your communications meet HIPAA standards. 
  • Professional Email Address Setup – Example: you@yourpractice.com. 
  • DNS & SPF Configuration – Ensure proper email deliverability and authentication. 
  • User Training & Verification – A short overview so you understand how to maintain compliance going forward. 

How It Works

  1. Account Review – We confirm your current email setup and domain configuration. 
  2. Google Workspace Setup – We create or link your Google Workspace account. 
  3. Compliance Configuration – We adjust security settings, enable encryption, and activate your BAA. 
  4. Testing & Verification – We test to confirm your system is sending and receiving securely. 
  5. Walkthrough – We provide a short orientation to ensure you’re confident using your new HIPAA-compliant account. 

Why It Matters

HIPAA compliance isn’t optional — and even small lapses in email security can expose your practice to major risks.
 By setting up your email the right way from the start, you’ll:

  • Protect client privacy and sensitive data 
  • Comply with federal and insurance regulations 
  • Use a familiar, user-friendly platform (Google Workspace) 
  • Avoid technical missteps that could lead to breaches 
  • Communicate confidently with clients and colleagues 

Pricing

Service Price Estimated Time
HIPAA-Compliant Email Setup $200 Approx. 1 hour

Your setup includes one professional email address, full HIPAA configuration, and encryption verification.
 Additional addresses or domains can be added for a small fee.

What You’ll Walk Away With

  • A fully configured, HIPAA-compliant Google Workspace account 
  • A professional domain-based email address 
  • Peace of mind knowing your communications are secure 
  • Documentation of compliance configuration 
  • Guidance for safe, ongoing use 

Ready to Secure Your Email?

Protect your clients, your practice, and your reputation with a properly configured, HIPAA-compliant email system.

Get started today → Book a Free Strategy Call

We help therapists, counselors, and group practices protect client data and communicate securely by setting up HIPAA-compliant Google Workspace email systems.